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COJ FY 18 (ESG) Emergency Solutions Grants Application

Opportunity Information

COJ FY 18 (ESG) Emergency Solutions Grants Application
Introductory Section
Applicant organizations must be either a (1) public agency or (2) private, non-profit entity with current 501(c)(3) status and must be in good standing with the State and the City of Jacksonville.

To be considered for funding, a project must meet one of the following National Objectives:


Applicants must demonstrate they have attempted to obtain funding from other sources. Evidence (an award letter, statement, or other documentation) of this should be included as part of the project narrative and submitted with the proposal, with response from potential funding sources.

All applicant organizations must attend one of the following Mandatory Technical Assistance workshops and Budget and Financial Analysis workshops to be eligible to apply for funding:

Technical Assistance Workshops:
• Monday, January 22, 2018, 4:00 p.m., MPSS Division of Florida State College at Jacksonville, 101 West State Street, Auditorium Room A1068, Jacksonville, FL

• Thursday, January 25, 2018, 3:00 p.m., Highlands Regional Branch, 1826 Dunn Avenue, Auditorium, Jacksonville, FL

• Thursday, February 8, 2018, 5:30 p.m., Ed Ball Building, 214 N. Hogan Street, 1st Floor, Room 110, Jacksonville, FL 32202

Budget and Financial Analysis Workshops:

• Monday, January 29, 2018, 3:00 p.m., MPSS Division of Florida State College at Jacksonville, 101 West State Street, Auditorium Room A1068, Jacksonville, FL

• Wednesday February 7, 2018, 6:00 p.m., Ed Ball Building, 214 N. Hogan Street, 1st Floor, Room 110, Jacksonville, FL

Housing and Community Development Division (HCDD) staff will be available by appointment only throughout the application period beginning January 22, 2018, to provide technical assistance. Contact HCDD at (904) 255-8200 to schedule an appointment.

• Proposed projects will only be eligible for funding October 1, 2018 to September 30, 2019, pending Council Approval.

• Project goals should be attainable within a defined period of time (typically one year) and should achieve measurable results.

• Funds will not be granted to reduce existing deficits, entertainment, lobbying expenses, audits, or other ineligible expenses under the Universal Funding Application Guidelines.

• Applicants will be required to execute a contract with the City before receiving any approved funds. Funding is disbursed on a reimbursement basis. If you do not have the capacity to work on a reimbursement basis, you are ineligible to proceed.

• All applicants approved for funding must provide the City with Certificates of Insurance in a form acceptable to the City for all required insurance.

• Projects must meet all applicable grant requirements of the U.S. Department of Housing and Urban Development (HUD).

• Applicants must demonstrate adequate management and fiscal controls within its current organization to undertake the proposed project.

• Applicants must demonstrate the ability to leverage or match the requested funds from other sources. The following leverage/match requirements apply:

o PUBLIC SERVICE PROJECTS (CDBG ONLY) – Minimum 100% MATCHING FUNDS required (minimum of 50% cash match required and maximum of 50% of matching funds in the form of in-kind contributions and/or volunteer labor. The current rate for volunteer match time is $24.14 per hour.)

o CONSTRUCTION/REHABILITATION – Minimum 100% CASH MATCH required, dedicated to the specific construction project. No in-kind contributions or operating funds will be considered as MATCHING FUNDS.

o ACQUISITION PROJECTS (CDBG ONLY) – Minimum 50% CASH MATCH required, dedicated to the specific acquisition project. No in-kind contributions or operating funds will be considered as MATCHING FUNDS.

All leverage/matching funds must be dedicated and documented to the requested project and available during the project period, i.e., October 1, 2018– September 30, 2019.

• Applicants must report the status of all funds that are requested or proposed from other sources.
• Applications must address one or more of the following priorities set forth in the Consolidated Plan/Action Plan:

- Neighborhood Revitalization (Public Safety, Blight and Health Initiatives)
- Economic Development/Job Creation
- Public Facility Improvements (Streets, Drainage, etc.)
- Non-Housing/Special Needs (Elderly Homebound, Physical/Mental/Behavioral Disabilities, Homeless Services/Prevention, Case Management, Street Outreach, Rapid Re-housing, Shelter Activities, Public Service)

• Davis-Bacon Act. Agencies awarded construction or rehabilitation projects must ensure that they meet requirements specified under the Davis-Bacon Act. The Act requires that all laborers and mechanics employed by contractors or subcontractors in the performance of construction work financed in whole or in part with assistance received under HUD programs shall be paid wages at rates not less than those prevailing on similar construction in the locality as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C.276a—276a-5): Provided, that this section shall apply to the rehabilitation of residential property only if such property contains not less than 8 units. (Note: This provision does not apply to gap financing project proposals.)

• Environmental Review Record. Consideration should be taken in the selection of projects and in the preparation of applications to ensure that environmental and historic preservation impediments do not cause an application to be denied, or approval severely delayed. Applicants should canvas the service area and note any environmental concerns and address how their program will mitigate them.

• Section 3. Contract in excess of $200,000 and Subcontracts in excess of $100,000 awarded to sub-recipients to complete Section 3 covered activities, such as (1) housing rehabilitation (2) housing construction and (3) other public construction projects. Applicants requesting $100,000 or more for Section 3 covered activities must provide procurement policies and procedures that include Section 3 guidelines. (Note: This provision does not apply to gap financing project proposals.)


• Online applications must be submitted no later than 11:59 p.m. on Friday, March 9, 2018.

• The following must be met or the application will not be reviewed for funding:
o Application complete, approved and submitted by Board of Directors or designated representative.
o Proposed service/program/project meets one of the National Objectives.
o Complete and accurate fiscal year 2018-2019 Budget Form

• All applicants will be notified of the funding recommendations in writing, on or about August 15, 2018. Receipt of an award letter is not a guarantee of funding. Final approval by the Mayor’s Budget Review Committee and City Council is required. All awards are subject to further pre-contract negotiation, an award of the annual entitlement appropriation by the U.S. Department of Housing and Urban Development to the City of Jacksonville and an Environmental Review.

It is the responsibility of the City of Jacksonville to ensure that City funds are disbursed and managed in accordance with funding regulations. To fulfill this responsibility, the City of Jacksonville will conduct a review of all applicants applying for funding to evaluate their operations, services, projects, and budgets. Any project and/or organization not receiving a minimum score of 70 is not eligible for further review. Receipt of maximum scoring points is not a guarantee of funding. Receipt of an award letter is NOT a guarantee of funding. Prior funding awards do not guarantee continued or future funding.

The City, in its sole and absolute discretion, with or without cause, and without liability of any kind to any applicant, reserves the right to accept or reject any and/or all applications either in whole or in part, waive any informalities or irregularities of any applications, cancel this Universal Funding Application at any time and/or take any action in the best interest of the City. The City's decision in all matters shall be final. The City reserves the right to contact an applicant if additional information is required.

• Currently funded agency or agencies who have received prior funding from the HCDD will also be evaluated on past performance in carrying out programmatic activities and contractual compliance. Factors such as agency ability to meet service delivery goals, timely expenditure of funds, timely reporting, accuracy of reporting, ability to meet audit requirements, other programmatic and fiscal contractual requirements may be considered.
Fund Activity Category
Community Development
Opportunity Manager
Julie Ann Rivera

Award Information

Matching Requirement
Cash Match Requirement
100.00 %

Submission Information

Submission Open Date
1/22/2018 4:00 PM Eastern Standard Time
Submission Close Date
3/9/2018 11:59 PM Eastern Standard Time
Allow Multiple Applications

Eligibility Information

Eligibility Type
Eligible Applicants

Additional Information

Additional Information URL
Additional Information URL Description